Ensure all presentations are uploaded to the lectern computer before the session begins. The room helper should have done this for you.
During the Session
Start on time.
Give a brief introduction to the session.
Keep every talk (including invited talks) to 12 minutes, followed by 3 minutes of Q&A.
Provide time warnings (e.g., 2 minutes remaining).
Intervene politely if a speaker overruns.
Keynotes and semi-plenaries follow their own timing.
Do not skip time slots if a speaker is absent.
Announce the no‑show and record it on the printed session sheet on the session chair table.
Maintain the schedule by keeping the empty slot (i.e. wait for 15 minutes before starting the next presentation).
Complete the printed session sheet
The session sheet should be on the session chair table along with the bio and abstract for each presentation in the session.
Record that the presentation was made and the name of the presenter on the printed session sheet.
If there is a no-show it must also be recorded on the session sheet. These are reported to IEEE.
The room helper will take the session sheet back to registration at the end of the session.
Moderate Q&A:
Encourage questions.
Prevent extended back‑and‑forth.
If you are in the Michaelmas 1 room there is also a wireless question mic and the room helper will run it around the room as delegates ask questions so everyone can hear.
